Your AI drafts the entries. You approve them.
It reads incoming invoices, drafts the journal entries and chases late payers, so your bookkeeper stops retyping numbers by hand. Run it on open source you own, with no per-seat fee and an AI you can retrain yourself.
What your AI would do in Accounting.
Concrete jobs an AI operating system set up around your business could take on, including the ones that catch a problem before it lands on your desk.
01
Reads incoming supplier invoices and drafts the journal entry ready for your bookkeeper to approve.
02
Chases outstanding client balances by email on the schedule you set, and escalates the ones that need a phone call instead of another reminder.
03
Pulls the month's transactions into a draft management report before your review meeting starts.
04
Watches for a client's numbers drifting outside their normal pattern and flags it before the year-end review.
46%.
of South African small business owners say they spend 1-2 months on average chasing late payments
What your AI does about it:
It emails clients who owe you on the schedule you set, and hands you only the ones who need a phone call.
Imagine it. Here it is.
See it work.
A short, fictional scenario. Watch the AI handle it end to end.
R 170K
Typical annual licence spend
Across 7 common accounting tools
R 153K
Recoverable each year
After self-hosted OSS migration
3
Sector pain points we cover
From licensing to compliance to access control
The accounting stack, on the books
Tap a tool. See the open-source swap and the saving.
Bars show what the typical accounting firm spends annually on each licence. The sage portion is what the hosted open-source equivalent costs.
Typical Accounting stack
7 tools · R 170K/yr in licences
Replace
DocuSign
E-Signatures · R 60K per year
With
DocuSeal
Self-hosted on your infra
Annual savings
R 54K
After hosting · approx 90% reduction
Current annual spend
R 170K
Estimated OSS hosting
R 17K
Annual savings
R 153K
Tap any tool to see the open-source replacement and the per-tool saving
Where accounting time and money leak
What we hear on every accounting discovery call.
Retyping invoices instead of reviewing them
Someone still keys every supplier invoice into the ledger by hand. An AI reads the invoice and drafts the entry; a person just checks it.
Per-seat licensing eats small firms alive
R200 to R2,000 per accountant per month for the stack adds up to six figures a year by the time you include partners, associates and admin staff.
POPIA exposure across every client file
Financial records, IDs, tax numbers and bank statements, multiplied across every client. One badly configured SaaS vendor becomes an Information Regulator problem.
How we handle the accounting edges
The sector-specific things we get right.
Now it's real.
Four things stay true, whatever we build for you.
Your hardware or ours
On your server, on ours, or on a machine in your office running an open model. Your call.
A person approves what matters
Payments, deletions and anything going to a client wait for a yes from you or someone you choose.
Every action logged
You can see what it read, what it did and why, for every task.
Built with POPIA in mind
We set it up the way we set up any system that handles personal information, with the same care our compliance work gets.
Questions people ask
Can the AI post entries to our ledger on its own?
No. It drafts the entry and a person approves it before anything posts. You choose which entries need a second look.
Is client financial data safe under POPIA if we self-host?
Yes, that's the point. Self-hosted Nextcloud, Odoo and LibreOffice keep tax numbers, IDs and bank data on infrastructure you control, not a foreign SaaS vendor's.
How long does moving off Xero or QuickBooks take?
It depends on your chart of accounts and integrations, but most small firms run in parallel for a few weeks before we cut over fully.
Can your AI still work with Sage or Xero if we're not ready to switch?
Yes. We can connect the AI to your existing ledger first and move the hosting later, in whatever order suits your firm.